Oklahoma WIOA Policies: Revised Procedures for Title I Enrollments due to AJC Closures (2020)

“In light of the recent closures of all Oklahoma American Job Centers (AJCs) due to the COVID-19 pandemic, procedures have been put into place to ensure the ability to serve new clients and enroll eligible individuals into Title I Adult, Dislocated Worker, and Youth programs without undue delays.”

Oklahoma Developmental Disabilities Service Division Home and Community-Based Services Waiver

“Developmental Disabilities Service Division, a division of DHS, serves individuals who are 3 years of age and older who have intellectual disabilities and certain persons with related conditions who would otherwise require placement in an intermediate care facility for individuals with intellectual disabilities.

To be eligible for the community waiver, a person must:

Have critical support needs that cannot be met by the In-Home Supports waivers or other service alternatives
To be eligible for any of the DDS waiver programs, a person must:

  • Must qualify financially for SoonerCare
  • Have a disability with a diagnosis of intellectual disability, determined by the Social Security Administration or the Oklahoma Health Care Authority Level of Care Evaluation Unit
  • Be 3 years of age and older
  • Be determined to meet the ICF/IID Institutional Level of Care requirements by the Oklahoma Health Care Authority Level of Care Evaluation Unit
  • Meet waiver specific eligibility criteria”

Zarrow Center for Learning Enrichment at the University of Oklahoma

“The Zarrow Center for Learning Enrichment facilitates successful secondary and postsecondary educational, vocational and personal outcomes for students and adults with disabilities. ZC faculty, staff, and students do this through self-determination oriented evaluation, research, development, transition education instruction, and dissemination of best educational and support practices. The ZC also prepares undergraduate and graduate students to assume leadership roles in schools, universities, and support organizations.”

 

Oklahoma DRS Employment Support Services Unit

“The Employment Support Services (ESS) Unit manages six (6) specialized employment contracts serving individuals with most significant or significant barriers to employment. The ESS unit maintains current contracts, develops new employment service contracts, provides technical assistance and training to contracted agencies, DRS staff and community partners statewide.”

 

Oklahoma DDS Community Integrated Employment (CIE)

“Community Integrated Employment (CIE) is a service program that provides placement, job training and short-term or long-term supports to assist service recipients in achieving and maintaining employment within the community. Services are delivered in integrated settings in the community be contracted providers.”

Oklahoma DRS Milestone Payment System

“ESS’ Oklahoma Milestone Payment System received awards from the Ford Foundation and the Harvard School of Business, as well as other government groups, for cutting government spending, improving service delivery and increasing consumer satisfaction by linking payment for contract services to a series of checkpoints, or milestones, on the way to specific goals or outcomes, such as employment…

The Milestone payment system integrates Total Quality Management concepts with payment mechanisms. Total Quality Management (TQM) is defined as “…a continuous improvement process which involves participatory management and makes use of teamwork.” TQM concepts are at the heart of the Reinventing Government and National Performance Review advocated by Vice President Gore. TQM is customer-driven, involving employees at all levels and using a team approach to eliminate waste and continuously improve quality. The fundamental problem that Womack et. al., identified for business systems is identical for government-funded programs. They state that the “…problems are inherent in the system’s incentive structure and logic.” The Milestone system rethinks the logic and incentive structure of the process for purchasing vocational services.”

Oklahoma OHCA Policy 317:40-7-1: Overview of Waiver Employment Services (2005)

The policy states that, “The optimum goal [for employment services] is full-time employment at prevailing wage in business or industry at an occupation of the service recipient’s choice with natural supports…. There may be instances resulting from a variety of factors when people served have not achieved the goal of full employment.  The provider agency makes available those supports needed for the service recipient to achieve full employment.” It also provides a list of preferred options when full-time employment is not possible for circumstantial reasons.

Oklahoma Department of Rehabilitative Services Community Based Employment Services, Employment Support Services Unit

This program has several functions. It “develops new  employment services,  provides technical assistance, and training to contracted agencies and DRS staff statewide. 
 
ESS  administers the supported employment program, which is a specialized type of job placement for people with the most significant  barriers to employment. Supported Employment provides  intensive, specialized onsite  training and long term supports  to assist individuals to find employment, learn their job tasks, and maintain successful employment.
 
Employment and Retention  is an  employment program  for individuals with significant barriers to employment.  This program is designed to provide individuals with short term on and off site training and supports to prepare for, obtain and maintain employment.
 
Job Placement is an employment program   intended to assist  individuals   requiring  minimal support  in finding full-time employment.”
 

Oklahoma OPM 74-840.12. Optional Program for Hiring Applicants with Disabilities

“G. Subsections A through E of this section shall not apply to persons with severe disabilities who are considered for employment under the provisions of this subsection. Provided, said persons may elect instead to be considered for employment according to the procedures set out in subsections A through E of this section.
1. As used in this subsection “persons with severe disabilities” means persons certified as having disabilities according to standards and procedures established by the Administrator. Said standards and procedures shall be developed by the Administrator of the Office of Personnel Management with the assistance of the Office of Handicapped Concerns, and the Department of Rehabilitation Services.
2. Agencies of this state may employ persons with severe disabilities who are legal residents of the state in competitive and noncompetitive jobs. Except for the requirement of minimum qualifications specified in applicable job specifications, such persons with disabilities shall be exempt from entrance examinations and hiring procedures administered by the Office of Personnel Management pursuant to this section and Section 840-4.13 of this title.”

Oklahoma Medicaid State Plan

Title XIX State Plan
The State Plan is the officially recognized statement describing the nature and scope of any state’s Medicaid program. As required under Section 1902 of the Social Security Act (the Act) the State Plan is developed by the state and approved by DHHS/CMS. Without a State Plan, OHCA would not be eligible for federal funding for providing SoonerCare services. Essentially, the State Plan is our state’s agreement that it will conform to the requirements of the Act and the official issuances of DHHS/CMS. The State Plan includes the many provisions required by the Act.
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